Using Jicoo in a Fully Remote Organization! Significant Reduction of Manual Coordination Tasks
Nishihara Accounting Office is an accounting firm that provides a wide range of services to small and medium-sized businesses and sole proprietors, including tax consulting, account closing, tax returns, accounting audits, and management consulting. Mr. Nishihara, the representative of the firm, has worked for a major audit firm, a tax accountant's office, and as the accounting manager of a venture company that operates a shared house business. He then founded a company with a friend that provides products that automate procedures such as labor, tax, and registration. In September 2021, he launched his current firm, which has five staff members and a full remote working system, which is rare in the industry, and is expanding its business with a focus on small- and medium-sized companies throughout Japan. The previous book coordination tool they were using lacked functionality, so by switching to Jicoo, which has a wealth of features, they were able to greatly improve the efficiency of their coordination work with clients.
Book through Jicoo
Stress associated with bookings
Full remote organization members
ProblemCumbersome manual scheduling
At Nishihara Accounting Office, it was time-consuming to book multiple people for meetings that required the presence of an assistant. Referencing the calendar and communicating by text was a time-consuming and labor-intensive process. Manual management was cumbersome, resulting in miscommunication and issues with the smoothness of meetings, which affected communication with clients.
SolutionCalendar linkage and management through automatic email delivery
Jicoo was introduced to solve the problem of coordinating multiple people. We refer to the schedule through calendar integration and use the automatic schedule registration function. By also utilizing functions such as reminders and automatic e-mail delivery, we have been able to maintain the seating rate for meetings. The theme colors and cover image express the company's characteristics, and the URL is changed to share a smart link that is not too long. Coordination with clients is done by immediately communicating the URL, freeing them from manual bookings and scheduling, and enabling efficient and accurate schedule management.
BenefitMeeting coordination becomes smooth and stress-free.
By implementing Jicoo, the time required to book multiple people with an assistant was greatly reduced. It has also improved the efficiency of employee schedule management and schedule sharing. Communication errors and the smoothness of meetings have improved. In addition, communication with business partners has been facilitated, leading to improved customer impressions with new clients. Mr. Takataka Nishihara, the president of Nishihara Accounting Office, stated "We are also able to coordinate the presence of our assistants when appointments are made. The attendance of the parties involved has facilitated the subsequent outsourcing expenses. By providing the Jicoo URL immediately, the stress associated with book coordination has been reduced to zero." In a fully remote organization, Jicoo has enabled us to adapt the working style to each member's lifestyle, which has led to a competitive edge in recruiting. We will continue to use Jicoo to facilitate communication with our clients and to grow our business.